My Town Meetups

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as a host

If you’d like host a My Town Meetup to get to know fellow UBC alumni in your location, you’ve come to the right place. Just select a date and time, pick a venue, decide who you want to invite – and alumni UBC will do the rest! Here are a few things you should know before you complete the Host Application Form below.

The My Town Meetups program is specifically for alumni who live outside of the Vancouver/Lower Mainland area and Central Okanagan. The further away you are from UBC campuses, the harder it can be to meet fellow alumni!
My Town Meetups can be hosted at any public venue (restaurant, coffee shop, park) and provide an informal way for alumni to gather over food and drink.
If you already know alumni in your location, it can be fun to co-host a meetup!
To keep logistics simple, and ensure meetups are accessible to all, guests cover their own costs.
When you select your venue and make your reservation, make sure you are not responsible for a minimum spend for your group. Also, please do not pay a deposit to reserve your space.
alumni UBC will promote your meetup for you, manage registration, send reminder emails, and mail you a small package of event supplies.
My Town Meetups can also be hosted virtually, using Zoom.
Ideally, please submit your form at least 6 weeks before the proposed date for your meetup.

If you’d like more information, you can check out our Frequently Asked Questions and Planning Timeline pages.

Questions about My Town Meetups?

CHECK OUT THE FAQ

Still have questions? Contact the My Town Meetups team by email.

UBC alumni live in more than 162 countries across the globe. Here is a summary of where our alumni are located:

Canada – 266,121
USA – 13,346
Asia – 10,550
Europe & the UK – 3,367
Middle East & Africa – 969
Oceania – 951
Latin America & the Caribbean – 902

My Town Meetups Host Application Form

Host Information

Name(Required)

First Last

Email(Required)

Phone(Required)

UBC Degree (most recent)(Required)

UBC Grad Year (most recent)(Required)

Address(Required)

City State / Province / Region Country

Event Information

Meet-up Format(Required)

In Person

Virtual (Zoom)

Type of Meet-up(Required)

Brunch

Lunch

Dinner

Picnic

Casual Meetup (e.g. for coffee, drinks at a pub, etc.)

Proposed Event Date (Please allow 6-8 weeks)(Required)

Proposed Event Start Time(Required)

In your local time zone.

Proposed Event End Time(Required)

In your local time zone.

Event Location (Venue and address)(Required)

For virtual meetups indicate Zoom as the venue e.g. Amsterdam, Zoom.

Important: Be sure to ask about the venue’s policy regarding cancellations and/or changing the size of your reservation to ensure you won’t incur any charges if your plans change. Please do not pay a deposit to reserve your space.

Maximum Number of Guests(Required)

RSVP Deadline (Recommendation: 2 business days prior to your event date, at minimum)(Required)

Additional Information

Will you be co-hosting this event with another alum? If yes, provide the name and UBC degree information of your co-host.

What is the invitation criteria, if any?

(e.g. all UBC alumni in your city, or Science graduates from the past 10 years living in your city, etc. If you are unsure, we can help you figure out appropriate invitation criteria for your location based on the size of the alumni community where you live – feel free to email us!)

Is there any other information you would like to share about your meetup?

Please note: Your personal information is collected by alumni UBC for the purpose of registering you as a volunteer for this event, and to facilitate the administration of this event. Your full name, mailing address, and phone number may also be shared with the postal organization / courier company engaged to deliver your event supplies package to you, if applicable. Your personal information is also being shared with UBC, which is collecting it under the authority of section 26(c) of the Freedom of Information and Protection of Privacy Act. We may also use your contact information to update our alumni mailing lists, which are used by both alumni UBC and UBC to keep alumni informed about University news, events and initiatives, including fundraising. Any questions about the collection or use of this information should be forwarded to alumni.ubc@ubc.ca.

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